WEST FRANKLIN USD 287

REGULAR MEETING

BOARD OF EDUCATION

MONDAY, OCTOBER 11, 2004

            The regular meeting of West Franklin USD #287 Board of Education was held on October 11, 2004 at the Williamsburg School Campus.   The following board members were present:   Mr. Neal Baker, Mr. Randy Hermreck, Mrs. Mary Ann Parkin, Mrs. Nancy Reed, Mrs. Sheila Anderson, and Mrs. Janie Dillon.   Also present were Superintendent Susan Myers, Board Clerk Robin Bigham, Curriculum Director Mary Schleicher, Transportation Director Richard Adler, and Maintenance Technician Jerry Engel.   Principals present were: Rick Smith- Appanoose, Robert Allen-Learning Center , Eric Koppes- ,Pomona Elementary/Middle School, Royce Powelson -Pomona High School , and   Susan Wildeman–Williamsburg. Others present included:   Cheryl Thomas, Virginia Cook, Jim Prothe, Dave Bogner, Bambi Goodwin, Chris Vestal, James Hoover, and Cheryl Hoover.

            The meeting started at 7:00 pm with a tour of the Williamsburg School Facilities.

            President Neal Baker called the meeting to order at 7:34 p.m.  

            Mary Ann Parkin made a motion to approve the minutes of the previous meeting and to pay the bills as presented.   The motion was seconded by Sheila Anderson. Questions were answered regarding bills to be paid.   Motion passed 6-0.

            Principal Eric Koppes reported that junior high football and volleyball were over and that the junior high basketball season was starting.   He also reported that the Principal’s Building Report had been off by two students and was corrected.

            Principal Susan Wildeman reported that Williamsburg and Appanoose played for 1 st & 2 nd in the junior high volleyball league tournament.   Appanoose took 1 st and Williamsburg got 2 nd.   Mrs. Wildeman also said that Williamsburg High School homecoming went okay with the exception of light problems and the game and a stink bomb at the dance.

            Principal Rick Smith said that ITBS tests would be done in the next couple of days and would be used for tracking purposes.   Also, the inservice held today ( October 11, 2004 ) was used to prepare for the NCA visit in January.

            Principal Royce Powelson reported that Chad Coffman, Senior at Pomona High School has been named a National Merit Commended Student.   There are only 34,000 National Merit Commended Student’s in the United States and this is an honor for Chad and Pomona High School .

            Curriculum Director Mary Schleicher will have the district grade cards available next month.   Also, Trisha Kaub, Teresa Hawkins and herself went to a Power School conference and all went well, they were even able to answer some questions from use of Power School in the USD #287 district.

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Monday, October 11, 2004           

            Superintendent Susan Myers handed out an index to each board member for their board policy books.   Dr. Myers also reported that the Superintendent’s Organizational Report

was complete and not as bad as originally thought.   Instead of $59,000 needing to be cut from

the budget, $43,652 will need to be cut.   She also handed out three charts are different ways of looking at headcount.  

            There was also an update on the air quality at Williamsburg .   A company out of Kansas City will be at Williamsburg on October 22 to take samples at a cost of approximately $1200.   Also, the HOBO’s from Price Thermonics are running and the district is still waiting for lab results on physical samples already sent in.

            The Successful Practice for the month was presented by Mr. Jim Prothe of Williamsburg on the who, what, why, and where of Exchange City .   Who are 6 th grades in the district   What is a mock city where students fill the jobs in order to run the city.   This includes an election for Mayor and candidates have to run a campaign.   Students work for 7-8 weeks in advance preparing for Exchange City .  Why is integration across the curriculum using practical, hands-on-fun while learning.   Where is at Penn Valley Community College .   Ottawa Truck and Sprint have both helped defray the cost of Exchange City .   If you would like more information, visit www.exchangecityusa.com.

            Dave Bogner, Bogner & Long, presented the annual audit report to the board.   The district received a clean audit, there were no statutory violations and the district is in good shape for the size of district.   It was recommended that the enrollment centers make sure all district funds are at zero at the end of the year and to be sure reconciliation’s are completed in a timely manner.

            An audit proposal was presented from Bogner & Long for the 2004/05 annual audit.   Mary Ann Parkin made a motion to accept the audit proposal as presented.   Sheila Anderson seconded the motion.  The motion passed 6-0.

            Travel requests were presented from PHS FBLA and WHS FBLA to attend the fall conference in Omaha , and from FCCLA to attend the national conference in Omaha .   Janie Dillon made a motion to approve the travel requests as presented.   Mary Ann Parkin seconded the motion.   The motion passed 6-0.    

            The following board policies were presented:   CGI (Revised), DFAA (New), DEJ (Revised), IB (Revised), IDCE (New), IEB (Revised), JBE (Revised), JCAC (Revised), JCDBB (Revised), JGFGB (Revised), KN (Revised), and KN-R (New).   Mary Ann Parkin made a motion to adopt the board policies as presented.   Sheila Anderson seconded the motion.   The motion passed 6-0.

            Site Council applications were received from Paula Smith for Williamsburg and from Donna Morris from Pomona Elementary School .   Mary Ann Parkin made a motion to approve site council applications as presented.   Sheila Anderson seconded the motion.   The motion passed 6-0.

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Monday, October 11, 2004

            Bids on a new mini-van were presented to the board.   The low bid was from Ed Bozarth Chevrolet on a 2005 Uplander for $18,598.   Mary Ann Parkin made a motion to accept the low bid.   Janie Dillon seconded the motion.   The motion passed 6-0.          

            Bids on a new school bus were reviewed.   Mary Ann Parkin made a motion to reject all bids and to re-bid a new school bus.   Sheila Anderson seconded the motion.   The motion passed 6-0.

            A summary of insurance rates from the Charlton Manley Agency were handed out and district insurance renewal rates were reviewed and discussed.   Sheila Anderson made a motion to accept the insurance renewal rates as presented.   Janie Dillon seconded the motion.  The motion passed 6-0.

            Dr. Susan Myers presented a contract from Ferrell Gas for propane at .99.   Mary Ann Parkin made a motion to accept the contract from Ferrell Gas.   Sheila Anderson seconded the motion.   The motion passed 6-0.

            Dr. Myers updated the board on the progress of the Facility Study.   The first meeting of the advisory committee is set for November 1, 2004 at 7:00 pm at the District Office.   Members to the committee will have been selected prior to the first meeting.

            Neal Baker made a motion for the board to enter executive session at 8:42 pm for 20 minutes for discussion of personnel matters of non-elected personnel.   Justification of the executive session is to protect the privacy interests of identifiable individuals.   Janie Dillon seconded the motion.    The motion passed 6-0.

            The board came out of executive session at 9:02 pm .

            Mary Ann Parkin made a motion to accept the resignation and employment recommendations as follows:  

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Monday, October 11, 2004

            Sheila Anderson seconded the motion.   The motion passed 6-0.

            Randy Hermreck made a motion to adopt a resolution to terminate the contract of Deanna Spears.   (The resolution is a part of these official minutes.)   Neal Baker seconded the motion.   The motion passed 6-0.

            There being no further business, the meeting was adjourned at 9:05 pm .

______________________________                              ________________________________

Robin Bigham, Board Clerk                                                 Neal Baker, Board President

Minutes are UNOFFICIAL until approval at the next board meeting.